Space Management and Infrastructure

The Space Management and Infrastructure section provides various services for the members of the EP and TH Departments:


Personal identifier for use of CERN vehicles

Dear EP Department colleagues and users,

We would like to inform you that:
· All CERN vehicles (with or without a logo) are progressively equipped with a GPS. Today nearly 120 EP vehicles are already equipped;
· Every driver of a CERN vehicle (with or without a logo) must be in possession of a personal identifier to be used every time you start the engine. An interior alarm will sound to remind you about it;
· As of mid-April, this identifier will also be required to book any CERN vehicle through a new EDH document, implemented by SMB Department.

The identifier is strictly personal, non-transferable and remains the property of the Organization.

As of April the 6th, if you are a driver of a CERN vehicle or intend to book one, please come, with your CERN badge, to building 124 to collect your identifier.
The service is opened from Monday to Friday, between 8.30am and 12am.

In case of technical problems relating to the use of this identifier, please contact the CERN Mobility Centre, SMB Department, Bat 6167, + 41 22 767 2228 or open a ticket at the respective support line (https://cern.service-now.com/service-portal/service-element.do?name=car-pool-rental&s=car%20pool).

In case of loss or theft, please inform the AGS-SI Section via email: ep-th.space-services@cern.ch.

If you no longer need your identifier or in case of termination of your CERN contract, please return it to building 124.

Reminder:
The use of CERN vehicles is governed by Operational Circular No.4 Rev.1 "Using CERN vehicles belonging to or rented by CERN" dated September 2012.
You will find the link below : https://cds.cern.ch/record/1477530/files/CERN_Circ_Op_Fr_No4_rev1.pdf.
The OC4 stipulates that any driver of a CERN vehicle (With or without a CERN logo but excluding the car-sharing system) must be in possession of an authorization to drive a CERN vehicle (https://edh.cern.ch/Document/General/DA) and that ‘The Organization may carry out checks to ensure that vehicles are being used in compliance with the provisions of this circular, possibly via electronic systems including GPS’.

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Space Management

The EP and TH Space Policy Board (SPOB) negotiates, establishes and publicizes policies for space allocation and management within the EP and TH departments. EP-AGS-SI section implements the decisions taken at the SPOB. Representatives from all groups from the EP department are represented, as well as members of the management, the EP safety office and a link person from the SMB department.

 

Space requests for offices and/or laboratories should be addressed to the person representing your activities in the SPOB.

 

DEPARTMENT/EXPERIMENT/GROUP REPRESENTANT
DT Burkhard SCHMIDT
ALICE Pierre VANDE VYVRE - Adriana TELESCA - Guylaine PACHOUD
SME Michael DOSER
ESE Philippe FARTHOUAT
TH DEPARTMENT Nanie PERRIN
LCD Lucie LINSSEN
ATLAS Christoph REMBSER - Kate RICHARDSON
CMS Tiziano CAMPORESI - Tania PARDO
LHCb Andreas SCHOPPER

 

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Burotel

EP-AGS-SI offers a limited number of offices/desks for short stay visitors: these are centrally located.
Contact first the secretariat of your experiment or ep-th.space-services@cern.ch

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Removals

EP-AGS-SI helps you with your removal if you are changing office.

Please send your request to ep-th.space-services@cern.ch

Write in your message your personal details, the address of your current and future office, a preferred date for your removal. Please also provide a description of the preparatory work to be carried out (list of furniture, need boxes, dismounting furniture, etc..)

 

Your request will be registered and you will be contacted as soon as possible.

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Phones

EP-AGS-SI liaises with the IT department, which provides support for all telecom services

http://information-technology.web.cern.ch/services/telecom-services

 

If you change office and need to transfer your telephone number, contact the secretariat of your experiment/group.

 

For new installation, please contact ep-th.space-services@cern.ch

 

If you would like to have a subscription for a mobile phone, fill the EDH form
https://edh.cern.ch/Document/General/GSM

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Keys and Cylinders

If you need a key of your office, or change the cylinder, please send a message to ep-th.space-services@cern.ch

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Small Works

EP-AGS-SI helps and organizes small works in your office, such as wall painting, floor cleaning, fixing boards, etc…  
Please note that because of budgetary restriction an assessment of the office is done before painting or cleaning is ordered.

EP-AGS-SI also liaises with the SMB Department and with external contractors for building and civil engineering works.

Please send your request to ep-th.space-services@cern.ch

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Equipment and Materiel Storage, Recuperation and Disposal

EP-AGS-SI is responsible for the storage of equipment and materiel for the EP and TH Departments.  The limited hall space should not be a repository for obsolete and redundant equipment.

 

  • secure warehousing for short or medium term storage in Building 610
  • space for archiving documents

 

All storage of materiel is kept under regular review – justifications will be required for long term storage.

 

EP-AGS-SI will also arrange for the disposal/recuperation of unwanted materiel.

Please send a mail to ep-th.space-services@cern.ch, noting your details as the requestor, the present location of the materiel and a very brief description of the work to be carried out. Your request will be registered and you will be contacted as soon as possible.

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